Book an Appointment

Y-Not Tech Services Logo
  • Home
  • About
  • Contact
  • Services
    • Done-For-You Busienss IT Services
    • Business Continuity and Disaster Recovery
    • Home Security Suite
    • Password Protector
    • All Services
  • Best Antivirus
  • Articles
    • Browse All
    • What Happens When You Interrupt a Windows Update? | Y-Not Tech Services – Lethbridge, AB Computer Help
    • Do You Know Exactly What is Being Backed Up on Your Computer? – Y-Not Tech Services | Lethbridge, AB IT Business
    • 6 Reasons to Replace Your ISP Email | Y-Not Tech Services – Lethbridge, AB Computer Help
    • 6 Uses for Your Old, Extra Computers | Y-Not Tech Services – Lethbridge, AB Computer Help
    • A Friend of Mine Was the Victim of Bank Fraud in Lethbridge, AB
    • Avoid Duplicating Passwords | Y-Not Tech Services – Lethbridge, AB Computer Repair
  • Testimonials
  • Hours
  • Remote

All You Need to Know about Catchall Emails | Y-Not Tech Services – Lethbridge, AB IT Support

May 31, 2022 by Tony Whitney

All You Need to Know about Catchall Emails | Y-Not Tech Services - Lethbridge, AB IT Support

All You Need to Know about Catchall Emails

The majority of small businesses rely on email as their primary means of acquiring and retaining customers. When that’s the case, you can’t afford to miss emails prospects send you. A catchall email can help prevent that from happening. Read on to find out all you need to know about catchall emails. [Read more…]

Filed Under: Business IT Tagged With: businesstips, catchallemail, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, ITtips, Y-Not, y-not tech, ynot, ynot tech

Share:

On-premises Software “Ownership” vs. The Cloud | Y-Not Tech Services – Lethbridge, AB Managed Service Provider

May 17, 2022 by Tony Whitney

On-premises Software "Ownership" vs. The Cloud | Y-Not Tech Services - Lethbridge, AB Managed Service Provider

On-premises Software “Ownership” vs. The Cloud

Cloud computing is common in business. Yet there are some who remain skeptical. One of the sticking points is that the business doesn’t own the software it is using in the cloud. This can cause concern, but this article helps you weigh up the options. [Read more…]

Filed Under: Business IT Tagged With: cloud, cloudcomputing, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, ITtips, softwareownership, techbusiness, Y-Not, y-not tech, ynot, ynot tech

Share:

To Delete or Archive Email, That Is the Question | Y-Not Tech Services – Lethbridge, AB IT Support

March 1, 2022 by Tony Whitney

To Delete or Archive Email, That Is the Question | Y-Not Tech Services - Lethbridge, AB IT Support

To Delete or Archive Email, That Is the Question

An email inbox can get overwhelming. It’s estimated we send 306 billion emails daily; not you personally, of course, although it may feel that way. So, you have to come up with strategies to corral the communications, one of which is deciding whether to delete or archive an email. This primer will help.

First, let’s consider the drawbacks to having all those emails sitting in your inbox. You may think it doesn’t matter, as you work only at the top of the screen with the newest communications. Yet those old emails are more than clutter. If it’s locally hosted, they can also slow down your email platform, and, if it’s remote and you’re paying for storage, they can be costly, too.

You have alternatives: deleting the emails or archiving them.

Deletion v Archiving – The differences

You should already know what it means to delete an email. You click on the little trash can icon and the email disappears from your inbox. Yet, for at least a certain time frame, you can still find it in your trash bin. If you realize you need to recover that email, you can, but deleting that email marks it for removal from existence entirely.

Unless you’re a double-deleter. If your business imposes mailbox size limits, you may be in the habit of going to the trash and deleting emails there, too. After all, when you delete an email from your inbox and it moves to trash, it continues to take up space.

Another option is to archive the email message. This also takes it out of your inbox but puts it on a different path. The email is indexed and put in a protected storage area for you to access in the future. The indexing preserves the information in a smarter, more searchable way.

Meanwhile, you’re able to revisit those emails using the mail archive’s search function. This allows you to search body content, sender or recipient, and attachments, and it’s all done quickly.

Email archiving can help shorten audit response, keep information for litigation, preserve intellectual property, and help with business continuity. You can also use archiving to check employee communications aren’t violating any policies.

Special Considerations

Your business could be in an industry where it needs to keep records for compliance and regulation reasons. In that case, you won’t want to delete emails until you know it is acceptable to do so. You’re going to need to archive instead. In the U.S., five Wall Street brokerages had to pay $8.25 million in fines after deleting customer transaction emails.

Still, you don’t want to get into the habit of archiving everything “just in case.” Honestly, how often do you need to revisit that funny meme from Sally in accounting? And you can’t take advantage of a discount offer from a pet store once it has expired. Deleting makes sense!

Another strategy to avoid having to answer the archive-or-delete question in the first place? Unsubscribe. It takes a moment to click on “unsubscribe” at the top or bottom of an email from a mailing list. This action saves you from having to make yet one more choice in your day.

Need help wrangling your email inbox? Our IT experts can help. We can set up an email management system to help make the decisions about archiving or deletion. Contact us today to book an appointment:

Book an Appointment

 

Filed Under: Uncategorized Tagged With: BusinessEmail, businesstips, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, EmailHelp, EmailManagement, ITtips, Y-Not, y-not tech, ynot, ynot tech

Share:

Services

  • Web Design and Hosting
  • Upgrade to Solid State Drive
  • Laptop Screen Replacement
  • Virus Removal and Tuneup
  • Software Installation
  • Remote Connection Tech Support for Canada
  • On Site Service
  • One on One Technology Training
  • Hardware Install
  • Computer Diagnostic

Testimonials

  • Tony is knowledgeable, friendly and efficient. Read More
    Bruce W.
  • Tony was great to do business with. He knew exactly what needed to be done even with the little amount of information I had about the project!!! Competitive pricing I will definitely call him again!! Read More
    Graham F.
  • Very friendly, personable and present when explaining what is going on with the computer, appreciated a good dialogue and helpfulness you provided! Read More
    Darlene B.
    Lethbridge, AB
  • Tony is the best IT computer guy I have ever used, he has fixed problems the big guys said I had to buy a new computer for and then I got him to set up internet stuff for the house...again awesome and someone I trust. (from google.com) Read More
    David Duggan
  • Y-Not Tech Services is a excellent tech company that answers all your questions regarding computer problems. Tony is completely honest in explaining options to deal with the problem, and then recommends the best option to use. His advice is based on not just his own consensus, but as well checks with other techs in his... Read More
    Derrick Boyko
    Coaldale, AB
  • Tony walked in to drop off a business card and when he walked out. 3 issues I had on my computer were gone and I had a new anti virus. Phenomenal service I would recommend him to anyone ! (from facebook.com/ynottechservices) Read More
    Ryan Brigham
    Big Al's Music and Games in Lethbridge, AB
  • I trust my tech guy! ... (it's Tony) best option if you don't watch your scans and security. Read More
    Kehly Rath
  • Will recommend to anybody. He is darn good. Read More
    Shima Raj
  • He is fast to respond and has always been able to walk me through any problem I have. I always rely on Tony for my tech needs. Read More
    Heather Arstall
  • Will always recommend the best product or service to fit your unique needs. Read More
    Bev Trahan
Get Your Free Ebook

FOLLOW US

Book an Appointment with us!

Book an Appointment

Copyright © 2025 · Y-Not Tech Services · 534 17 st S, Lethbridge, Alberta (AB) T1J 3C3