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Aligning Strategy and IT with Your MSP | Lethbridge, AB IT Consulting and MSP

April 26, 2022 by Tony Whitney

Aligning Strategy and IT with Your MSP | Lethbridge, AB IT Consulting and MSP

Aligning Strategy and IT with Your MSP

Scaling your business is critical to your success. Business is, after all, dynamic. Ideally, it’s growing, but it almost always needs to pivot. When that happens, you need your IT to keep pace. Working with a managed service provider (MSP) to align your strategy and IT can support and even drive agility. [Read more…]

Filed Under: Business IT Tagged With: BusinessStrategy, businesstips, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, managedserviceprovider, msp, MSPstrategy, Y-Not, y-not tech, ynot, ynot tech

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To Delete or Archive Email, That Is the Question | Y-Not Tech Services – Lethbridge, AB IT Support

March 1, 2022 by Tony Whitney

To Delete or Archive Email, That Is the Question | Y-Not Tech Services - Lethbridge, AB IT Support

To Delete or Archive Email, That Is the Question

An email inbox can get overwhelming. It’s estimated we send 306 billion emails daily; not you personally, of course, although it may feel that way. So, you have to come up with strategies to corral the communications, one of which is deciding whether to delete or archive an email. This primer will help.

First, let’s consider the drawbacks to having all those emails sitting in your inbox. You may think it doesn’t matter, as you work only at the top of the screen with the newest communications. Yet those old emails are more than clutter. If it’s locally hosted, they can also slow down your email platform, and, if it’s remote and you’re paying for storage, they can be costly, too.

You have alternatives: deleting the emails or archiving them.

Deletion v Archiving – The differences

You should already know what it means to delete an email. You click on the little trash can icon and the email disappears from your inbox. Yet, for at least a certain time frame, you can still find it in your trash bin. If you realize you need to recover that email, you can, but deleting that email marks it for removal from existence entirely.

Unless you’re a double-deleter. If your business imposes mailbox size limits, you may be in the habit of going to the trash and deleting emails there, too. After all, when you delete an email from your inbox and it moves to trash, it continues to take up space.

Another option is to archive the email message. This also takes it out of your inbox but puts it on a different path. The email is indexed and put in a protected storage area for you to access in the future. The indexing preserves the information in a smarter, more searchable way.

Meanwhile, you’re able to revisit those emails using the mail archive’s search function. This allows you to search body content, sender or recipient, and attachments, and it’s all done quickly.

Email archiving can help shorten audit response, keep information for litigation, preserve intellectual property, and help with business continuity. You can also use archiving to check employee communications aren’t violating any policies.

Special Considerations

Your business could be in an industry where it needs to keep records for compliance and regulation reasons. In that case, you won’t want to delete emails until you know it is acceptable to do so. You’re going to need to archive instead. In the U.S., five Wall Street brokerages had to pay $8.25 million in fines after deleting customer transaction emails.

Still, you don’t want to get into the habit of archiving everything “just in case.” Honestly, how often do you need to revisit that funny meme from Sally in accounting? And you can’t take advantage of a discount offer from a pet store once it has expired. Deleting makes sense!

Another strategy to avoid having to answer the archive-or-delete question in the first place? Unsubscribe. It takes a moment to click on “unsubscribe” at the top or bottom of an email from a mailing list. This action saves you from having to make yet one more choice in your day.

Need help wrangling your email inbox? Our IT experts can help. We can set up an email management system to help make the decisions about archiving or deletion. Contact us today to book an appointment:

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Filed Under: Uncategorized Tagged With: BusinessEmail, businesstips, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, EmailHelp, EmailManagement, ITtips, Y-Not, y-not tech, ynot, ynot tech

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Signs You Aren’t Budgeting Enough for IT | Y-Not Tech Services – Lethbridge, AB IT Support

September 7, 2021 by Tony Whitney

Signs You Aren't Budgeting Enough for IT | Y-Not Tech Services - Lethbridge, AB IT SupportSigns You Aren’t Budgeting Enough for IT

Generally, we like to make the argument that nothing about your small business is too small. We do say it a lot in relation to cybersecurity – no size of business is immune. Yet, there is the chance your IT budget is too small. Consider these indicators that you might need to invest more in your IT. [Read more…]

Filed Under: Business IT Tagged With: businesstechnology, businesstips, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, InformationTechnology, ITbudget, Y-Not, y-not tech, ynot, ynot tech

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Business Continuity vs. Disaster Recovery: What’s the Difference? | Y-Not Tech Services – Lethbridge, AB IT Support

August 17, 2021 by Tony Whitney

Business Continuity vs. Disaster Recovery: What's the Difference? | Y-Not Tech Services - Lethbridge, AB IT Support

Business Continuity vs. Disaster Recovery: What’s the Difference?

The risk of a cyberattack is still growing globally, and no business is too small to hack or breach. It’s important to plan for business continuity and disaster recovery and to do so in advance so you’re prepared for the worst. But first, you’ll need to understand the difference between the two. [Read more…]

Filed Under: Business IT Tagged With: businesscontinuity, businesstips, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, DisasterRecovery, protection, Y-Not, y-not tech, ynot, ynot tech

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Microsoft 365 Streamlines Business and Reduces Spend | Y-Not Tech Services – Lethbridge, AB IT Support

June 8, 2021 by Tony Whitney

Microsoft 365 Streamlines Business and Reduces Spend | Y-Not Tech Services - Lethbridge, AB IT Support

Microsoft 365 Streamlines Business and Reduces Spend

When doing business online, you have many options for available software and systems. You might turn to one solution to handle online meetings, another to drive collaboration, and yet another to manage your content and workflow. It can get confusing. Plus, when you are duplicating tools, IT spend can mushroom unnecessarily. Microsoft 365 aims to offer a single, all-in-one solution. This article highlights the benefits of streamlining your software needs. [Read more…]

Filed Under: Business IT Tagged With: businesstips, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, microsoft365, office365, productivity, savings, Y-Not, y-not tech, ynot, ynot tech

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Doing Business in Microsoft 365? Backup Your Data – Y-Not Tech Services – Lethbridge, AB Computer Support

June 1, 2021 by Tony Whitney

Doing Business in Microsoft 365? Backup Your Data - Y-Not Tech Services - Lethbridge, AB Computer Support

Doing Business in Microsoft 365? Backup Your Data

Many business tools are moving to the cloud. One popular option is Microsoft 365, formerly known as Office 365. This unified platform consolidates Excel, Word, and PowerPoint with collaboration and communication tools. Added apps and services help streamline operations, too. Simplifying your IT infrastructure can also cut costs and reduce duplication of effort. Still, when you’re leveraging the convenience of Microsoft 365, data backup is your job. [Read more…]

Filed Under: Business IT Tagged With: businesstips, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, databackup, datarecovery, microsoft365, microsoftoffice, ms365, office365, Y-Not, y-not tech, ynot, ynot tech

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How to Protect Your Proprietary Information | Y-Not Tech Services – Lethbridge, AB IT Support

April 20, 2021 by Tony Whitney

How to Protect Your Proprietary Information | Y-Not Tech Services - Lethbridge, AB IT Support

How to Protect Your Proprietary Information

Proprietary information makes your business special, whether you’re a tech startup with a smart algorithm or a food manufacturer with a secret sauce. Regardless of industry, business gains a competitive advantage from distinct practices or unique data. The last thing you want is someone with ill intent getting their hands on your differentiators. Here’s how to protect your proprietary information. [Read more…]

Filed Under: Business IT Tagged With: businessIT, businessprotection, businesstips, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, cybersecurity, dataprotection, InformationTechnology, Y-Not, y-not tech, ynot, ynot tech

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Testimonials

  • Tony is knowledgeable, friendly and efficient. Read More
    Bruce W.
  • Tony was great to do business with. He knew exactly what needed to be done even with the little amount of information I had about the project!!! Competitive pricing I will definitely call him again!! Read More
    Graham F.
  • Very friendly, personable and present when explaining what is going on with the computer, appreciated a good dialogue and helpfulness you provided! Read More
    Darlene B.
    Lethbridge, AB
  • Tony is the best IT computer guy I have ever used, he has fixed problems the big guys said I had to buy a new computer for and then I got him to set up internet stuff for the house...again awesome and someone I trust. (from google.com) Read More
    David Duggan
  • Y-Not Tech Services is a excellent tech company that answers all your questions regarding computer problems. Tony is completely honest in explaining options to deal with the problem, and then recommends the best option to use. His advice is based on not just his own consensus, but as well checks with other techs in his... Read More
    Derrick Boyko
    Coaldale, AB
  • Tony walked in to drop off a business card and when he walked out. 3 issues I had on my computer were gone and I had a new anti virus. Phenomenal service I would recommend him to anyone ! (from facebook.com/ynottechservices) Read More
    Ryan Brigham
    Big Al's Music and Games in Lethbridge, AB
  • I trust my tech guy! ... (it's Tony) best option if you don't watch your scans and security. Read More
    Kehly Rath
  • Will recommend to anybody. He is darn good. Read More
    Shima Raj
  • He is fast to respond and has always been able to walk me through any problem I have. I always rely on Tony for my tech needs. Read More
    Heather Arstall
  • Will always recommend the best product or service to fit your unique needs. Read More
    Bev Trahan

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