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3 Reasons to Avoid Signing in With Facebook or Google Accounts | Y-Not Tech Services – Lethbridge, AB Computer Help

April 22, 2022 by Tony Whitney

3 Reasons to Avoid Signing in With Facebook or Google Accounts | Y-Not Tech Services - Lethbridge, AB Computer Help3 Reasons to Avoid Signing in With Facebook or Google Accounts

Nine out of ten times today when you visit a website you’re asked to sign in. To add convenience, many sites offer the ability to sign in using a Facebook or Google account. Sure, it’s simpler, but this article will share three key reasons why you might want to avoid this easy route. [Read more…]

Filed Under: Uncategorized Tagged With: Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, cybersecurity, login, onlinesafety, preventgettinghacked, safetytipsonline, Y-Not, y-not tech, ynot, ynot tech

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To Delete or Archive Email, That Is the Question | Y-Not Tech Services – Lethbridge, AB IT Support

March 1, 2022 by Tony Whitney

To Delete or Archive Email, That Is the Question | Y-Not Tech Services - Lethbridge, AB IT Support

To Delete or Archive Email, That Is the Question

An email inbox can get overwhelming. It’s estimated we send 306 billion emails daily; not you personally, of course, although it may feel that way. So, you have to come up with strategies to corral the communications, one of which is deciding whether to delete or archive an email. This primer will help.

First, let’s consider the drawbacks to having all those emails sitting in your inbox. You may think it doesn’t matter, as you work only at the top of the screen with the newest communications. Yet those old emails are more than clutter. If it’s locally hosted, they can also slow down your email platform, and, if it’s remote and you’re paying for storage, they can be costly, too.

You have alternatives: deleting the emails or archiving them.

Deletion v Archiving – The differences

You should already know what it means to delete an email. You click on the little trash can icon and the email disappears from your inbox. Yet, for at least a certain time frame, you can still find it in your trash bin. If you realize you need to recover that email, you can, but deleting that email marks it for removal from existence entirely.

Unless you’re a double-deleter. If your business imposes mailbox size limits, you may be in the habit of going to the trash and deleting emails there, too. After all, when you delete an email from your inbox and it moves to trash, it continues to take up space.

Another option is to archive the email message. This also takes it out of your inbox but puts it on a different path. The email is indexed and put in a protected storage area for you to access in the future. The indexing preserves the information in a smarter, more searchable way.

Meanwhile, you’re able to revisit those emails using the mail archive’s search function. This allows you to search body content, sender or recipient, and attachments, and it’s all done quickly.

Email archiving can help shorten audit response, keep information for litigation, preserve intellectual property, and help with business continuity. You can also use archiving to check employee communications aren’t violating any policies.

Special Considerations

Your business could be in an industry where it needs to keep records for compliance and regulation reasons. In that case, you won’t want to delete emails until you know it is acceptable to do so. You’re going to need to archive instead. In the U.S., five Wall Street brokerages had to pay $8.25 million in fines after deleting customer transaction emails.

Still, you don’t want to get into the habit of archiving everything “just in case.” Honestly, how often do you need to revisit that funny meme from Sally in accounting? And you can’t take advantage of a discount offer from a pet store once it has expired. Deleting makes sense!

Another strategy to avoid having to answer the archive-or-delete question in the first place? Unsubscribe. It takes a moment to click on “unsubscribe” at the top or bottom of an email from a mailing list. This action saves you from having to make yet one more choice in your day.

Need help wrangling your email inbox? Our IT experts can help. We can set up an email management system to help make the decisions about archiving or deletion. Contact us today to book an appointment:

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Filed Under: Uncategorized Tagged With: BusinessEmail, businesstips, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, EmailHelp, EmailManagement, ITtips, Y-Not, y-not tech, ynot, ynot tech

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Finding the Best Place for your Desktop PC | Y-Not Tech Services – Computer Help in Lethbridge, AB

February 8, 2022 by Tony Whitney

Finding the Best Place for your Desktop PC | Y-Not Tech Services - Computer Help in Lethbridge, AB

Finding the Best Place for your Desktop PC

There’s a lot of talk about the best places to use your laptop. We’ll recap that discussion briefly below, but the real focus of this article is where it’s best to put your desktop PC.

First, why does it even matter? Of course, you care how your workstation looks, but beyond the aesthetics, airflow is important too. Computers cool themselves with fans to suck in cool air and expel hot air out the back or top. If you’re not leaving room for the computer to “breath” it can overheat. [Read more…]

Filed Under: Uncategorized Tagged With: Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, desktopPC, ithelp, techtips, Y-Not, y-not tech, ynot, ynot tech

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Is Your Home Smart Enough for Your Devices? | Y-Not Tech Services – Lethbridge, AB Computer Help

January 18, 2022 by Tony Whitney

Is Your Home Smart Enough for Your Devices? | Y-Not Tech Services - Lethbridge, AB Computer Help

Is Your Home Smart Enough for Your Devices?

With the increasing reach of the Internet of Things (IoT), more of us have devices in the home to connect online: it’s no longer just connecting a computer to a dial-up modem. In fact, it’s estimated that the average home now has as many as 50 connected devices. All this could require a home network upgrade. [Read more…]

Filed Under: Uncategorized Tagged With: bandwith, Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, homeIT, internet, iot, network, Y-Not, y-not tech, ynot, ynot tech

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Keep Your Firmware Safe and Secure | Y-Not Tech Services – Lethbridge, AB IT Support

December 8, 2020 by Tony Whitney

Keep Your Firmware Safe and Secure | Y-Not Tech Services - Lethbridge, AB IT Support

Keep Your Firmware Safe and Secure

Most of us can differentiate between hardware and software. But how many know what firmware refers to? More importantly, is your business securing its firmware against security vulnerabilities? [Read more…]

Filed Under: Uncategorized Tagged With: Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, cyber, cyber security, cyberattacks, cybersecurity, firm ware, firmware, lethbridge i.t. support, lethbridge IT support, Y-Not, y-not tech, ynot, ynot tech

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Steer Clear of Covid-19 Scams | Y-Not Tech Services – Lethbridge, AB Computer Support

March 28, 2020 by Tony Whitney

Steer Clear of Covid-19 Scams | Y-Not Tech Services - Lethbridge, AB Computer Support

Steer Clear of Coronavirus Scams

With the world grappling with a health pandemic, scams are shocking. Regrettably, bad actors are everywhere, always looking for opportunities, and they’re seeing one in the coronavirus. This article outlines what you need to watch out for and how to stay cyber safe.

The last thing you want to read right now is that there’s another threat out there – sorry, but it’s true. Cybercriminals take advantage of fear. They take timely concerns and use them to target victims. Using the anxiety and upheaval around coronavirus is their mission. [Read more…]

Filed Under: Uncategorized Tagged With: Computer help, computer help lethbridge, computer repair, computer repair Lethbridge, corona, corona virus, coronavirus, covid, covid-19, cyber crime, cybercrime, cyberscam, hacker, hacking, scam, Y-Not, y-not tech, ynot, ynot tech

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How to Stay Safe from Scams and Malware on Facebook | Y-Not Tech Services – Lethbridge, AB

April 3, 2018 by Tony Whitney

How to Stay Safe from Scams and Malware on Facebook | Y-Not Tech Services - Lethbridge, AB

How to Stay Safe from Scams and Malware on Facebook

At last count, Facebook has clocked up over 2.7 billion users, which makes the platform more attractive than ever for scammers and hackers. While you may be logging in to share your latest family photos or catch up with friends, the chances of accidentally triggering a scam or malware are increasing daily. Here’s how to stay safe on Facebook and stop the spread. [Read more…]

Filed Under: Lesson, Uncategorized Tagged With: facebook, malware, scams

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  • Y-Not Tech Services is a excellent tech company that answers all your questions regarding computer problems. Tony is completely honest in explaining options to deal with the problem, and then recommends the best option to use. His advice is based on not just his own consensus, but as well checks with other techs in his... Read More
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    Coaldale, AB
  • Tony walked in to drop off a business card and when he walked out. 3 issues I had on my computer were gone and I had a new anti virus. Phenomenal service I would recommend him to anyone ! (from facebook.com/ynottechservices) Read More
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    Big Al's Music and Games in Lethbridge, AB
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    Shima Raj
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