Windows 11 Is Coming: Should You Upgrade? | Y-Not Tech Services – Lethbridge, AB IT Support

October 19, 2021 by Tony Whitney

Windows 11 Is Coming: Should You Upgrade?

Microsoft’s next version of Windows is being rolled out this year, and businesses’ are now wondering if the upgrade is right for their needs. This article looks at the changes and helps you weigh up your options.

Windows 11 simplifies Microsoft’s operating system and user interface. The new release is still only at the preview stage, but we know there’s a new startup sound and Start menu. Additionally, snap controls allow users to resize and reposition windows on their desktop. Microsoft also touts its content personalization tools and many widgets to choose from. Plus, an app store rebuild makes it easier to browse, install, and update applications.

For business, though, the big question is whether the upgrade makes sense. The full launch of the software is due in late 2021. In the meantime, those already using Windows 10 are wondering why they should upgrade. After all, Microsoft is promising to support the Windows 10 OS until October 14, 2025.

The Appeal of the Windows 11 Upgrade

Many advance reviews of Windows 11 focus on the new look of the desktop operating system, but there are also functionality changes to enhance productivity and security.

Employees today collaborate virtually and are always looking for ways to improve efficiency. Windows 11 aims to help by offering a new taskbar that integrates Teams right into the desktop. This simplifies multitasking and makes it easier for users to jump into a group chat or team meeting. Users can also mute/unmute or start presenting right from the desktop.

While remote working has grown, so too has cybersecurity risk. With more people seeking to access software from home, cyberattacks are rampant. Windows 11 embraces a Zero Trust framework. This validates both user identity and the platform to better safeguard access, making cybersecurity a default rather than an add-on. It offers hardware-based isolation, encryption, and malware protection with hybrid work in mind.

Proceed with Caution

The productivity and security enhancements are appealing, but they demand more advanced hardware. Windows 11 requires:

a compatible 64-bit processor;
a Trusted Platform Module (TPM) 2.0 chip (to help protect encryption keys, user credentials, and data);
64 GB or more available storage;
4 GB RAM;
high-definition (720p) display.

The upgrade is free (right now) to those with Microsoft 365 licenses. Yet, buying new machines could prove costly.

Businesses can manually check device compatibility, or run diagnostic tests such as the DirectX diagnostic tool (DxDiag) or the PC Health Check App, or hire an IT consultant to assess systems (and needs) before making the decision to invest in new devices.

The move to Windows 11 could also impact other applications the business relies upon. For example, Microsoft has moved away from Internet Explorer and its ActiveX-based applications, which means employees may be using products and services that will be impacted.

Ultimately, Windows 11 has its benefits, yet there are drawbacks to consider, too. Before making an upgrade decision, contact your managed service provider. We’ll check you have the necessary hardware, and that your applications will remain supported.

We can help also with your Windows 11 deployment. Windows Autopilot or Microsoft Intune cloud and automation can help, but working with IT experts can also cut downtime. Book an appointment for help today!

Pushing Send? Know that Email Is Not Secure | Y-Not Tech Services – Lethbridge, AB IT Support

October 12, 2021 by Tony Whitney

Pushing Send? Know that Email Is Not Secure

We send an estimated 306 billion emails every day globally, personal and professional. Still, it’s not secure. Any private data, proprietary information or sensitive documents sent are at risk.

Sending an email is convenient and quick, but when it comes to confidential data, you’re better off choosing another method of delivery, one that doesn’t have as many potential points of access for an ill-intentioned actor.

Think about the path an email travels:

First, you write it on your PC, laptop, tablet, or phone. This stores the information in your email program. A hacker who has accessed your device using malware could read it.
The email then goes out to your email server. If that server is hacked, your data is at risk.
Your message then travels through online networks to reach your recipient, but there’s no guarantee those networks are secure, especially not if you are crafting and sending that email from a public network in an airport or at a coffee shop.
The email then hits the recipient’s email server, then their email program, and then their device. But the same risks that arose at your end are replicated on their side of the exchange, too.

Basically, when you send an email you lose control of the security of that communication, and potential problems abound:

Hackers could be intercepting and reading your email.
You can’t be certain that your recipient’s server or storage is encrypted at all times.
A bad actor could impersonate a server to intercept messages, and you wouldn’t know any better.
Your recipients may save that email in their mailbox for months or even years. Down the road, if they are compromised, your email is vulnerable.
Recipients can inadvertently forward that email on to unexpected parties.
You can’t assign permissions or password protect that email.

The Solution to Email Insecurity

Stop sending sensitive information via email. Instead, select a method that allows you to check and control who has access to that data. This could mean uploading the information to a private portal or sending using an encrypted file-sharing service such as Google Drive or Dropbox. There are also encrypted messengers such as Signal, Wire, and Wickr Me, which offer end-to-end encryption and autodelete data to cut the risk of email exposure.

If the recipient needs a username and password, send the two credentials separately. You might text them the password, mail it, or call and give it to the individual directly. When using a system that sends a password email to the user, contact that individual direclty. Ensure that they receive the email, log in, and change the password to something else.

A virtual private network (VPN) is another good tool for securing email. A VPN is like an online tunnel that keeps your email traffic safe. The message sent or received is encrypted from the rest of the internet. In fact, the VPN masks your internet protocol (IP) address, too, meaning you are also protecting your original location.

Sending information online is a tricky business. Don’t put your sensitive information at risk by relying on email communications. Instead, use the solutions above to protect your private and proprietary data.

A managed service provider can set up the solutions you need. Book an appointment today to protect your conversations online.

Choosing the Right Computer Monitor | Y-Not Tech Services – Lethbridge, AB Computer Repair

October 5, 2021 by Tony Whitney

Choosing the Right Computer Monitor

Your hardware, software, and internet connection shape your computing experience. The last essential piece of the puzzle? The monitor you use.

The first thing you need to consider is what you’ll be using the monitor for most. Gamers will have different requirements than those professionals or families viewing photos. [Read more…]

Avoid Having Your Emails Flagged As Spam | Y-Not Tech Services – Lethbridge, AB

September 28, 2021 by Tony Whitney

Avoid Having Your Emails Flagged As Spam

The Monty Python “Spam” sketch makes us laugh, but business emails filtered as spam do not. Your business wants to reach its prospects and customers. This article shares tips to help you ensure customers get your messages. [Read more…]

A Good Internal IT Person Is Hard to Find | Y-Not Tech Services – Lethbridge, AB IT Support

September 21, 2021 by Tony Whitney

A Good Internal IT Person Is Hard to Find

Technology is everywhere, yet we don’t always understand it. When things go wrong or get challenging, we turn to IT Services for help, but it’s becoming difficult for businesses to hire internal IT support staff. Here’s why and what to do about it. [Read more…]

Beware These Social Media Scams | Y-Not Tech Services – Lethbridge, AB Computer Help

September 14, 2021 by Tony Whitney

Beware These Social Media Scams

Huntington Volvo? Rowe Subaru? What will your hilarious quiz results be when you enter your fourth-grade teacher’s name and first model of car? You may think it’s silly entertainment – until it isn’t. Many fun social media questionnaires are set up by hackers to steal your identity. [Read more…]

Signs You Aren’t Budgeting Enough for IT | Y-Not Tech Services – Lethbridge, AB IT Support

September 7, 2021 by Tony Whitney

Signs You Aren’t Budgeting Enough for IT

Generally, we like to make the argument that nothing about your small business is too small. We do say it a lot in relation to cybersecurity – no size of business is immune. Yet, there is the chance your IT budget is too small. Consider these indicators that you might need to invest more in your IT. [Read more…]

6 Uses for Your Old, Extra Computers | Y-Not Tech Services – Lethbridge, AB Computer Help

August 31, 2021 by Tony Whitney

6 Uses for Your Old, Extra Computers

When you’ve upgraded to a new computer, the old one is a bit of an albatross. You paid good money for that desktop or laptop, and you want to continue to see a return on investment. Plus, disposing of that technology feels wasteful. It’s not as if a computer is going to compost itself! To help, we’ve provided six solid ideas for how to repurpose your old, extra computers. [Read more…]

Everyone Plays a Role in Cybersecurity | Y-Not Tech Services – Lethbridge, AB IT Support

August 24, 2021 by Tony Whitney

Everyone Plays a Role in Cybersecurity

Hollywood would have us believe that cyberattacks are elaborately planned and use expensive, sophisticated tools developed by James Bond’s tech guru, Q. Yet in real life, most hacks are nothing like that. The cybercriminals often simply fool a human to gain access. [Read more…]

Business Continuity vs. Disaster Recovery: What’s the Difference? | Y-Not Tech Services – Lethbridge, AB IT Support

August 17, 2021 by Tony Whitney

Business Continuity vs. Disaster Recovery: What’s the Difference?

The risk of a cyberattack is still growing globally, and no business is too small to hack or breach. It’s important to plan for business continuity and disaster recovery and to do so in advance so you’re prepared for the worst. But first, you’ll need to understand the difference between the two. [Read more…]