Microsoft 365 Streamlines Business and Reduces Spend | Y-Not Tech Services – Lethbridge, AB IT Support

June 8, 2021 by Tony Whitney

Microsoft 365 Streamlines Business and Reduces Spend

When doing business online, you have many options for available software and systems. You might turn to one solution to handle online meetings, another to drive collaboration, and yet another to manage your content and workflow. It can get confusing. Plus, when you are duplicating tools, IT spend can mushroom unnecessarily. Microsoft 365 aims to offer a single, all-in-one solution. This article highlights the benefits of streamlining your software needs. [Read more…]

Doing Business in Microsoft 365? Backup Your Data – Y-Not Tech Services – Lethbridge, AB Computer Support

June 1, 2021 by Tony Whitney

Doing Business in Microsoft 365? Backup Your Data

Many business tools are moving to the cloud. One popular option is Microsoft 365, formerly known as Office 365. This unified platform consolidates Excel, Word, and PowerPoint with collaboration and communication tools. Added apps and services help streamline operations, too. Simplifying your IT infrastructure can also cut costs and reduce duplication of effort. Still, when you’re leveraging the convenience of Microsoft 365, data backup is your job. [Read more…]

What to Do If Your Data Is Included in a Leak | Y-Not Tech Services – Lethbridge, AB IT Support

May 18, 2021 by Tony Whitney

What to Do If Your Data Is Included in a Leak

Data breaches are now daily occurrences and can happen to any business. The April 2021 leak of 533 million Facebook records was one of the largest known data leaks, but even if you weren’t affected by that one, you may still be at risk. [Read more…]

Increase Productivity with Microsoft Power Automate | Y-Not Tech Services – Lethbridge IT Support

May 4, 2021 by Tony Whitney

Increase Productivity with Microsoft Power Automate

Productivity is the great goal of business. If you’re a Microsoft 365 user, you have access to a tool that can easily increase your process efficiency. Here’s what you need to know about Microsoft’s Power Automate.

Power Automate is a cloud-based product available to Windows 10 users. The tool, formerly known as Microsoft Flows, brings intelligent automation to business processes. Harness the benefits of artificial intelligence developing workflows and creating data dashboards.

Power Automate hands over mundane tasks and manual processes to robotic process automation (RPA). With RPA you can:

understand bottlenecks;
map and analyze processes;
identify time savings opportunities;
capture institutional knowledge;
track important metrics;
make data-driven decisions;
empower users to share processes and collaborate;
break down internal business silos moving data between departmental systems on a schedule.

Power Automate is available online, as a desktop client, or as a mobile application, and for both iOS and Android devices. Best of all, it’s included in your Microsoft cost.

How Does Power Automate Work?

In Power Automate you build time-saving workflows using a low-code or no-code experience. The software offers templates or step-by-step guidance to help create automated workflows.

The secure and scalable technology connects with other Microsoft products, of course. It can also link new and legacy systems and allows users to integrate or create their own connectors.

You might set up a notification in Teams when a new Microsoft Forms response comes in, or when a Microsoft Planner task updates, or configure workflows to move documents between different SharePoint folders, or hand over Excel calculations to the AI.

Don’t trust RPA to do the work on its own? You can set up attended or unattended workflows. Attended workflows need humans to start the task or provide Yes or No feedback at workflow sequence stages.

You might use unattended for boring, time-consuming tasks. Think of the time saved in accounting with Power Automate:

printing an invoice hard copy;
creating a new Outlook task to follow up on that invoice in 30 days;
forwarding the submitted invoice to the next person in the operations chain.

Is Power Automate for Us?

RPA can help any business save time and reduce operating costs. Plus, Power Automate doesn’t work solely in the Microsoft environment. You might connect a Customer Relationship Management tool. Then, you could automate appointment scheduling and trigger file sending from One Drive.

The uses of RPA abound across industries. You might use Power Automate to:

process forms;
extract information;
perform sentiment analysis;
read business cards;
classify files;
track mailboxes;
orchestrate your pipeline;
automate auditing;
manage inventory levels.

Create workflows using templates or design your own with what Microsoft touts as “point-and-click simplicity.” Don’t find it that simple? We can do it for you.

Streamline repetitive tasks and operational processes with Power Automate. Turn your attention instead to areas that grow business and boost innovation. Need assistance setting up the workflows in Power Automate? Our IT experts can help. Contact us today to book an appointment:

How to Protect Your Proprietary Information | Y-Not Tech Services – Lethbridge, AB IT Support

April 20, 2021 by Tony Whitney

How to Protect Your Proprietary Information

Proprietary information makes your business special, whether you’re a tech startup with a smart algorithm or a food manufacturer with a secret sauce. Regardless of industry, business gains a competitive advantage from distinct practices or unique data. The last thing you want is someone with ill intent getting their hands on your differentiators. Here’s how to protect your proprietary information. [Read more…]

Why Law Firms Need Managed Services | Y-Not Tech Services – Lethbridge, AB IT Help

April 6, 2021 by Tony Whitney

Why Law Firms Need Managed Services

The law industry isn’t known for embracing change quickly: tradition can trump a willingness to embrace new technologies. Yet digital technology has become an essential part of many lawyers’ working day. Partnering with a managed service provider (MSP) provides support and enhanced cybersecurity during this evolution. [Read more…]

Pivoting to the Practice of Virtual Law | Y-Not Tech Services – Lethbridge, AB IT Support

March 23, 2021 by Tony Whitney

Pivoting to the Practice of Virtual Law

The law profession has been slow to embrace virtual work. It’s a people-oriented business, and there is great reliance on sensitive files and court documents, yet the pandemic pushed lawyers – and the rest of us – to embrace more digital technology.

Sure, lawyers were using mobile devices before. They worked in satellite offices, on-site with clients, or from home. Still, the profession’s traditionalists were loathing putting paperwork online or meeting virtually. Now they have to do so. [Read more…]

Outsourced Help Desk for Accountants | Y-Not Tech Services – Lethbridge, AB IT Support

March 16, 2021 by Tony Whitney

Outsourced Help Desk for Accountants

Accountants are experts at surviving the “busy season.” Tax accountants, for instance, are slammed as annual deadlines draw near. There are slow times, too, but during crazy times, the last thing an accountant wants is essential tech going down.

A broken computer or server downtime can be devastating. Say it’s a few days before a tax deadline, and the accountant logs into an essential tax preparation application and sees a blank screen: the system is down, and they can’t get in. It’s the kind of crisis that more cups of coffee can’t handle.

In the United States in 2018, the Internal Revenue Service’s website crashed on April 17, Tax Day. Since many people had waited until the last minute to submit their tax returns, this single day of downtime is estimated to have cost millions. It’s a clear example of the damage even a day of server downtime or other type of outage can cost a business and, in this case, one that business accountants can relate to!

If the firm takes a break-fix approach to its technology needs, the answer will be to call in an expert. This could mean hours on the phone with an IT helpline only to find out the problem is with another service provider. Or it could mean trying to reach someone to come out and check the network only to get on their calendar in the next available spot.

Deadlines are looming, and you are spending time on IT woes? It’s a disaster.

A proactive approach is to outsource IT help to a managed service provider (MSP) instead. Rather than waste valuable time trying to solve the problem yourself, turn to an IT technician to get to work.

Outsourcing Your IT Help Desk

With managed services, when you need help, the experts are readily available to tackle your concerns. Many solutions are remote.

Better yet, the MSP will use your slow times to set up systems to cut the risk of downtime during crunch season.

The MSP gets to know your business objectives and your technology infrastructure, which can help them react more efficiently and effectively. They can also track your IT to detect issues or security vulnerabilities early. Plus, they will help create business continuity plans to get your firm up and running again fast.

If the worst does happen, the MSP is only a help ticket or phone call away. Their experts are familiar not only with your technology but also with how you use it. Plus, as a consistent customer, you are a priority, not just another name on a list of people needing help who all see their needs as an emergency.

One other advantage to outsourcing your IT help is that it can reduce costs. The break-fix approach can be an expensive one. Instead, you’ll pay an MSP a set, monthly fee for the peace of mind that your IT needs are being looked after. The MSP can also help you identify opportunities to reduce IT-related operational costs. Start working with our experts today.

E-accounting: Top 3 Considerations for Online Client Meetings | Y-Not Tech Services – IT Support Lethbridge, AB

March 2, 2021 by Tony Whitney

E-accounting: Top 3 Considerations for Online Client Meetings

Many businesses were teleconferencing before COVID-19. After all, meeting virtually saves both you and your client time, and busy business owners often don’t want to spend the time to make a trip to your office. The coronavirus has hastened the move to e-accounting, but this approach presents some new problems, which we’ll address in this article. [Read more…]

7 Benefits of Cloud Computing for Accountants | Y-Not Tech Services – Lethbridge, AB IT Support

February 23, 2021 by Tony Whitney

7 Benefits of Cloud Computing for Accountants

The public cloud services market has grown dramatically, and, according to Gartner, migrating to the cloud is a top priority for a third of companies. Analysts predicted the market would reach $266 billion in 2020. Accountants enjoy cloud computing, too. This article rounds up the advantages of available cloud services. [Read more…]

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